BY-LAWS and RULES of the REPUBLICAN PARTY of BUTLER COUNTY
As Approved May 24th, 2016
Mission Statement ………………………………………………………………………………. 3
Section 1. Butler County Republican Committee Statement of Principles… 4
Section 2. Election of County Committee ……………………………………………. 6
Section 3. Re-organizational Meeting ………………………………………………… 7
Section 4. Election of Executive Committee members …………………………. 8
Section 5. Executive and Committee Meetings …………………………………… 8
Section 6. Powers and Duties of the Executive Committee……………………. 9
Section 7. Powers and Duties of the District Chairpersons…………………… 10
Section 8. Powers and Duties of the Committee Men/Women………………… 12
Section 9. Vacancies on the Ticket……………………………………………………. 13
Section 10. Disqualified from voting as a Committee Man/Women…………… 13
Section 11. Removal from office and or loss of Voting Privileges…………….. 13
Section 12. Appointed Offices ……………………………………………………………. 14
Section 13. Financial and Budget Policies…………………………………………….. 15
Section 14. Amendments …………………………………………………………………. 16
Section 15. Time to Take Effect and Actions to be immediately taken as a
Result of Adoption …………………………………………………… 16
Section 16. Repealing Section ……………………………………………………………. 16
It is the belief of the Butler County Republican Committee that the quality of life in our county is enhanced under Republican leadership. A dedication to the following principles helps to ensure and sustain the blessings of liberty and well being as a society and makes the Republican Party the party of Butler County.
Section 1. Butler County Republican Committee Statement of Principles
- Our Creator has granted us traditional moral principles which are the foundation of our society. It is incumbent upon us to uphold, strengthen and safeguard religious and other institutions which protect and embody these principles. Public policy which negates these principles or diminishes these institutions is inherently unsound.
- Freedom is based on fundamental rights including those embodied in The U. S. Constitutions and Bill of Rights. Government is a means of securing freedom and maintaining a system of justice.
Government, to be effective, must operate efficiently and economically, and must be restricted to essential public functions. Therefore, government must be limited, and it must recognize and encourage private individual and collective responsibility. Government must function with integrity, and must be accountable and responsive to the people that it represents.
1.3. The government power to tax and regulate, if used irresponsibly, imposes unacceptable costs upon society. The levying of taxes must be limited. Excessive taxation retards economic growth and prosperity, and diminishes personal freedom. Regulation and mandates by government should be restricted to essential public health, welfare and safety issues.
In determining such policies, Congress and the Pennsylvania General Assembly should be aware of global, national and regional economic competition.
1.4. A private, free market economic system is the basis of prosperity. The power of free enterprise to create jobs is the best means to eliminate poverty.
The forced redistribution of wealth and the over regulation of the free enterprise system – even under the guise of law for the purpose of advancing misguided notions of social or economic justice – is destructive of the fabric of society, and must not be tolerated.
1.5. Justice demands an honest and impartial application of the law. It is a perversion of justice to deny equal opportunity to any individual. All people should be safe and secure in their homes and their communities. The right to bear arms shall not be infringed.
A strong system of criminal justice, which metes out sure and swift punishment to those who break the law, must not be compromised.
1.6. Individual rights carry with them individual responsibilities. Included is the obligation to work to provide for oneself and one’s family, thereby securing freedom through economic empowerment. Therefore, governmental interference in the employment relationship should be minimized.
1.7. The development of social and educational policy should recognize the primacy of the family, and should assure parents the freedom and ability to provide strong and appropriate foundations for their children. Educational quality will be instrumental in guaranteeing America’s future. Quality in education depends on a working partnership between students, parents, educators and communities.
To be competitive in the world, our educational system must be accessible and competitive within itself by providing incentives for success and achievement.
1.8. The sanctity of human life is fundamental. Life has inherent dignity. Life should be afforded quality.
1.9. The conservation of our environment and its natural resources, including the preservation of prime farmland, is a legacy that must be protected. Recognizing the need for business activity, public infrastructure, and safe and affordable housing, we acknowledge that the protection of our environment and natural resources should accommodate the rights of owners of private property.
1.10. American world leadership has been built upon and will continue to depend upon a willingness to defend and promote freedom. Support and recognition must be afforded to those men and women who have served in the defense of this Country.
A strong national defense secures the blessings of liberty to our posterity.
1.11 The Butler County Republican Committee demonstrates its commitment to the Republican Party through its various duties. Those duties, as outlined in the committee’s bylaws, shall include:
- Registering voters as Republicans and encouraging them to vote.
- Assisting Republican voters by providing information, absentee ballot applications, and other services.
- Assisting the Republican Party in finding, nominating, and electing well- qualified Republican candidates for office.
- Assisting candidates, who are registered Republicans and who affirm traditional Republican values as referenced in the Principles Statement, in election campaigns.
- To financially aid those Republican candidates who have affirmed the Principles Statement, and as a committee, not solicit funds from Republican candidates.
- Advancing the principles of the Republican Party and of supporting candidates who affirm those principles.
- Otherwise advancing Republican Principles in Butler County.
Section 2. Election of County Committee
2.1 The Republican voters shall elect one man and one woman from each precinct at each gubernatorial election, said primary election occurring in every four years and at such time or times as may now or hereafter be designated by the Legislature of the Commonwealth of Pennsylvania.
Each elected committee man/ woman shall serve a term of four years or until their duly elected successor is elected.
2.2 Qualifications to hold the office of Committee man/woman:
2.2.1. Must be a registered Republican voter at the time of filing petitions for the office and must remain a registered republican voter throughout the elected term of office.
2.2.2. Must be a citizen of good reputation and ethical standing.
2.2.3. Must never use or have used the office of committee man/woman, executive committee office, any Republican elected office or the titles or former titles of said offices to publicly endorse or publicly claim to vote for a Democrat or Independent candidate, or Democrat or Independent elected official against a Republican.
2.2.4. The Pennsylvania Constitution which forbids those with felony records from “holding any office of trust or profit” for the state shall apply to Committee men/ women. In addition to the Pennsylvania Constitution provision, any member who has been convicted of any crime that damages the reputation of the Republican party or any of its committees, officers, candidates, or elected officials shall be removed from his/her elected or appointed office.
2.2.5 In order to prevent the appearance of conflict of interest, State Committee Members cannot hold a seat on the Executive Board or as a District Chairperson.
2.3 Executive Committee members running for office:
In order to prevent the appearance of conflict of interest, Primary and General Election candidates cannot hold a seat on the Executive Committee or as District Chairperson except as follows:
Local Committee person
Judge of Elections
Election Board Members
In all other cases, the candidate must resign from the Executive Committee as District Chairperson upon announcement of their candidacy.
Section 3. Re-organizational Meeting
3.1 The elected members of the County Committee shall convene in Butler County at such time and place as may be designated by the Chairman whose duty it shall be to call such reorganization meeting not less than ten (10) days nor more than thirty-one (31) days after the certification of the aforementioned Primary Election.
3.2 If the Chairman did not run for office or fails to give notice to the Executive Committee within 24 hours of the certification of the primary election to call such meeting, then the responsibility will reside with the Executive Committee officers in the following order, the Internal Vice Chairman, the External Vice Chairman or the Secretary shall call said meeting.
3.3. The Secretary shall preside as temporary Chairman for the purpose of reorganization and pass upon the eligibility of any elected member under question. The Secretary may have the right to call upon each elected member to present their Certificate of Election before said elected member’s name be placed upon the Roll of Membership, providing the Committee Member is so advised when notified of the meeting.
3.3.1 The Election of Districts Chairpersons:
- One committee member in good standing from within each region will be elected to serve as District Chairperson for that District. The election will take place at the conclusion of Executive Board election.
Caucasus will be formed by each precinct. A majority voice vote(s) of the members present determines the District Chairperson Proxy votes are not permitted.
- The Chairman will immediately announce the winners.
- In the case of a District Chairperson being elected to the an executive position and whereas District Chairpersons are voting members of the Executive Committee they shall not retain their position of District Chairperson. A replacement will be selected within 30 days via vote by the District Committee Members.
- Replacement of District Chairpersons who are unable to complete their term will be appointed by the Chairman. The replacement will serve until the next re-organizational meeting.
Section 4. Election of Executive Committee members and District Chairpersons
4.1 When the Roll of the Elected Members has been made and confirmed as to eligibility by the Secretary, he or she shall call upon the Committee for approval of its membership individually and collectively, after which they shall proceed to elect a County Chairman, Vice Chairman of Internal Affairs, Vice Chairman of External Affairs, Treasurer and Secretary. The election of these officers shall be by secret ballot.
4.2 Qualifications to serve as an officer on the Executive Committee:
4.2.1. Must meet qualifications to hold office as a Committee Man/Woman.
4.2.2. Must never use or have used the office of committee man/woman, executive committee office, any Republican elected office or the titles or former titles of said offices to publicly endorse or publicly claim to vote for a Democrat or Independent candidate or Democrat or Independent elected official against a Republican.
Section 5. Executive and Committee Meetings
5.1 The Executive Committee shall meet monthly and when they shall deem it necessary, and shall be presided over by the Chairman.
5.2 There are five (5) Executive Committee members (6) District Chairpersons for a total of eleven (11) eligible Executive Committer members. A quorum shall consist of a simple majority of 6 persons being present in order to conduct business at any meeting of the Executive Committee.
5.3 Attendance by Electronic means is acceptable if a Quorum has been reached by those physically present. The electronically connected attendee must be able to hear and respond to the entire group.
5.4 The County Committee may be convened by the Executive Committee when they shall deem it necessary, and shall be presided over by the Chairman.
5.5 Proxies – Any member of the County Committee unable to attend a meeting may by written proxy name a Republican voter of his or her precinct to act for him or her. The instrument or substitution shall be signed and dated by the regular member.
5.6 Quorum – The committee members present, either in person or by substitute proxy, and answering roll call at any meeting duly called, shall constitute a quorum for the transaction of business, provided that not less than one-half of
the eligible members of the Committee shall constitute a quorum.
Section 6. Powers and Duties of the Executive Committee
6.1. The Chairman of the County Committee or in his absence or at his request, the Internal Vice Chairman, shall preside at all meetings of the County Committee and / or Executive Committee.
The Chairman, Vice Chairman of Internal Affairs, Vice Chairman of External Affairs, Treasurer, and Secretary shall constitute the Executive Committee, which shall have the general direction, supervision, and control of the committee, and shall all expenditures of money.
The Chairman shall be the head of the Republican Party in Butler County.
6.2. The Internal Vice Chairperson
- Shall attend Executive Committee meetings as a voting member.
- Shall assist the Chairman with personnel and recruitment.
- Shall provide liaison and communications with the District Chairpersons.
- Shall provide oversight of the Communications Officer, Web Site Officer and Committee public relations.
6.3. The External Vice Chairperson
- Shall attend Executive Committee meetings as a voting member.
- Shall assist the Chairman with organizing events and rallies in support of Republican candidates for office.
6.4. The Secretary – It shall be the duty of the Secretary elected to keep full minutes of the proceedings of the meetings of the Committee. Such minutes shall be in a permanent form and passes on to his or her successor or the County Chairman at the expiration of the term of his or her office. The Secretary shall have charge of the books, rolls, and papers of the Committee and shall conduct the correspondence and perform such other duties as the Executive Committee may
The Secretary shall make all records available to the Executive committee at their request. The Secretary shall furnish a copy of the Committee Bylaws to each member of the County Committee at the member’s request.
6.5 The Treasurer – shall be responsible for all funds of the Committee by keeping systematic records of all money received and paid out in books kept for that purpose and make all filings required by law.
6.6 The Executive Committee shall be responsible for appointing individuals to vacant Committee Man/Woman positions and vacant Executive Committee positions. Appointed Committee Men/Women will have voting status at all meetings except re-organizational meetings. In the case of a vacancy in the office of Chairman, the Internal Vice Chairman shall complete the unexpired term and shall serve as Chairman of the County Committee.
Section 7. Powers and Duties of the District Chairpersons
7.1 District Chairpersons – In order to promote growth, and provide for increased representation of each district in the county, six districts are defined. Each district shall be administered by a District Chairperson whose duty it will be to assist the Chairman, and Vice Chairpersons by:
7.1.1 Attending Executive Committee meetings as a voting member.
7.1.2 Communicating and coordinating activities with the committee persons within his or her district.
7.1.3 Fostering interest and offering help at republican activities within their district.
7.1.4 Recruiting qualified candidates for committee persons within their district.
7.1.5 Recruit candidates for local offices inside or outside of their districts.
7.1.6 Recruit and organize Poll Watchers and Poll Workers in their district.
7.1.7 Providing mentoring for committee members.
7.2 The districts are established as follows:
North West District
Brady Slippery Rock Harrisville
Cherry Worth Portersville
Clay Slippery Rock
Muddycreek West Liberty Mercer West Sunbury
North East District
Allegheny Venango Bruin
Concord Washington Cherry Valley
Fairview Eau Clair
Oakland Kerns City
Franklin Evans City
South Western District
South Eastern District
Buffalo Middlesex East Butler
Clinton Penn Saxonburg
Butler Township Butler City
7.3 One committee member in good standing from within each district will be elected by the Committeepersons from their district.
7.4 District Chairpersons shall serve as voting members of the Executive Committee.
7.5 Attendance – all District Chairpersons must attended a minimum of six (6) meetings per year and not miss three (3) consecutive meetings. Any District Chairperson who fails to meet the attendance standard shall be replaced.
The replacement shall be chosen by way of election. The Executive Committee and District Chairpersons shall be the electors.
Section 8. Powers and Duties of Committee Men/ Women
8.1 The Committee Members in their respective precincts shall carry out the provisions of these rules;
8.1.1 Shall have a general control and management of their respective duties, under the advice and direction of the Executive Committee.
8.1.2 It shall be their duty to make vigorous effort to have every eligible Republican properly registered and encourage him or her to vote regularly.
8.1.3 Shall keep the Executive Committee advised of the political conditions and requirements of their respective precincts and to look after the party’s interests at all elections.
Section 9. Vacancies on Ticket
9.1 In the event of a vacancy occurring on the Butler County Republican ticket in any election, the County Committee members representing the district or the portion thereof in which said vacancy occurs shall fill said vacancy, unless otherwise provided for by law.
9.2 The executive committee shall convene and preside over a meeting of said affected members, and the members shall elect a qualified Republican to be the nominee at that meeting to fill said vacancy. A nominee shall be selected from a list of such candidates who may present their names to the Executive Committee. If a majority of the affected members or their proxies do not convene to elect a nominee, then the Executive Committee shall elect a nominee to fill the vacancy.
9.3 If the County Committee is called upon to participate in a conferee process, then the Executive committee shall appoint County Committee members from the affected District to fill the conferee positions.
Section 10. Disqualified from voting as a Committee Man/ Woman
10.1. A committee man / woman will be disqualified from voting if they no longer meet the qualifications to hold the office of a committee man/ woman.
10.2. A committee man / woman will be disqualified from voting if he / she ever used the office of committee man /woman, Executive Committee office, any republican elected office or the titles or former titles of said offices to publicly endorse or publicly cast a vote for a Democrat or Independent candidate or Democrat or Independent elected official against a Republican.
10.3. Appointed Committee man / woman will not be eligible to vote at an Executive Committee re-organizational meeting until they have been officially elected by the voters of their respective precincts.
Section 11: Removal from office and/or loss of voting privileges
11.1 A qualifications board of three (3) qualified Committee Members, appointed by the Executive Committee shall investigate all issues that arise regarding qualifications to both holding office and voting. If the Ethics Board finds that a hearing is appropriate, it shall notify the Committee Member(s) concerned of the time and place of hearing.
11.2 If upon investigation and after the hearing it finds that grounds for action exist, it shall so report in writing to the Executive Committee, who may, by majority declare the office vacant, suspend the Committee Member’s voting privileges, or take other action appropriate under the circumstances.
11.3 It shall be the responsibility of the Executive Committee to notify the Butler County Bureau of Elections whenever a committee man / woman is no longer eligible to hold the office of committee man / woman.
11.4 It shall be the responsibility of the Executive Committee to notify the committee members if a committee member or officer has been disqualified from holding the office of committee man / woman, Executive Committee office or has lost his/her voting privileges.
A member of the Executive Committee will be removed from office by a majority vote of the Executive Committee if that officer no longer meets the qualifications to hold office as judged by the Executive Committee according to these bylaws.
It shall be the responsibility of the Executive Committee to discontinue a committee member’s voting privileges due to violations of these bylaws.
11.5 A member of the Executive Committee may be removed by a vote of the County Committee members at a meeting, provided that the proposed removal is stated in the call of the meeting. Such removal requires the affirmative vote of not less than one-half of the total number of the members then in office and of not less than two-thirds of the members voting at such meeting.
Section 12. Appointed Offices
12.1 The Chairman will appoint the following non-voting officers. At the earliest regularly scheduled meeting, the Executive Committee and District Chairman will ratify the appointment(s) by a two thirds majority of the members present.
12.2 Director of Butler County Republican Committee Communications:
12.2.1 The Director of Butler County Republican Committee Communications is a subordinate to the Internal Vice Chairman and is responsible to maintain and control the mailing list and the E-Mail lists for the Butler County Republican Committee.
These lists are to be the sole property of the Butler County Republican Committee and are for internal use only. The lists are to be updated and forwarded to the Secretary and the Internal Vice Chairman annually and all updates are to be forwarded to the Secretary and the Internal Vice Chairman on a quarterly basis.
12.2.2 The Butler County Republican Committee lists is for the sole use of the Butler County Republican Committee and may not be given to any candidate or elected official unless directed by the Internal Vice Chairman in writing.
12.2.3. This is a non-voting office.
12.3 Butler County Republican Committee Web Site Administrator
12.3.1 The Web site Administrator is subordinate to the Internal Vice Chair and is responsible for Butler County Republican Committee’s Web Site function and reliability. The Web Site Administrator will provide Web Site Hosting and Domain Name oversight. The Web Site Administrator will perform periodic up-dates and Calendar maintenance.
12.3.2 The Web Site Administrator will monitor and maintain security web site and e-mail functions.
12.3.3 This is a non-voting office.
Section 13. Financial and Budget Policies
13.1. On or before October 1st of each year, the Executive Committee shall approve a budget for the coming election cycle.
13.2. When handling cash from major fund drives, the Executive Committee shall require that at least two unrelated people will open, count, prepare and confirm the delivery of the bank deposit.
13.3. All individual expenditures must have the specific approval of the majority of the Executive Committee.
13.4. When the Executive Committee makes payments for authorized expenditures from party funds, such payments shall be made only by check, shall require the co-signatures of any two of the five members of the Executive Committee, and shall have been approved by the Executive Committee as budgeted.
13.5. In conducting the day-to-day affairs of the Butler County Republican Party, the Executive Committee shall have the power to transfer between line items of the budget with the approval of a majority. Only the Executive Committee shall have the power to change the total budget and has no authority to approve any deficit spending.
Section 14: Amendments
14.1 The foregoing rules may be amended by a simple majority vote of those present at any regular or special meeting of the Butler County Republican Party Executive Committee provided that not less than fifteen (15) days written notice of said meeting shall be given to each member by letter.
14.2 All proposed amendments must be properly presented to the Executive Committee by an elected member of the Butler County Republican Committee.
14.2 Voting will be by secret ballot.
14.3 Votes to be counted in the presence of the membership of the Butler County Republican Committee.
14.4 The expense of the presentation is the responsibility of presenter. A request for expenses reimbursement may be included with the proposed amendment. Approval of a reimbursement requires a simple majority approval vote of the Executive Committee and District Chairpersons.
Section 15: Time to Take Effect and Actions to be Immediately Taken as a Result of Adoption
15.1 The By-Laws and Rules of the Republican Party of Butler County as amended shall take effect immediately upon their adoption by the County Committee.
15.2 Upon the adoption of these bylaws, the individuals serving as the executive committee under the prior bylaws will continue to serve in those same offices until the end of their current term of office.
Section 16. Repealing Section
16.1 All By-Laws, Rules and Resolutions heretofore made regulating or purporting to regulate or govern the Republican Party in the County of Butler prior to May 24th, 2016 are hereby repealed.
Edward R. Natali Monica C. Ellis
Date: May 24th, 2016 Date: May 24th, 2016